The Microsoft employee management, efficiency program is an invaluable management tool for small businesses and home-based businesses. Many business owners or managers are not aware of the benefits that a more efficient system can provide to their bottom line. If you are not familiar with the systems that are available to manage your employees, it’s important to understand that there are more resources available to help managers create the most efficient system possible.
Employees have the option of creating a company ID at Microsoft and using it to log into Microsoft systems. These employees are assigned a unique number and are protected by their company ID, which enables managers to login to Microsoft systems without even being present in the office.
Employees are required to log in to their Microsoft systems when they are ready to access a particular workstation, even if the ID is already in use. The ability to access workstations quickly and easily means that managers can spend time on other aspects of the business instead of fielding emergency calls. Being able to respond quickly to an emergency allows the manager to concentrate on day-to-day operations rather than trying to find the right person to address the situation.
ID systems also enable managers to take advantage of other areas of Microsoft systems. For example, when the ID is registered at Microsoft, the system will search for any updates or changes to that ID as well as any software that is associated with that ID. Managers can take advantage of these updates to make sure that their employees are aware of current needs for Microsoft systems and software.
The downside to the ID system is that the numbers of people assigned the number do not necessarily reflect the number of employees that actually use the ID. Because it is stored internally at Microsoft, the system does not store the actual name or number of an employee when they use the ID. This means that if there are two employees in a department, there will be two numbers assigned to them.
The other issue with this system is that it is only possible to update the name of an employee if they are registered as a business associate. Once the employee leaves the organization, the ID is no longer visible to management systems. It is possible, however, to use tools within Microsoft programs to create a link between your company ID and the individual employee’s ID.
This tool enables managers to send an email to the employee detailing the name change. This allows managers to update employees on the newest name that will be used in their departments. They can also customize the template that is generated from their IDs so that it includes the new name.
Employees who have multiple IDs can have a single email sent to each of the IDs, but they will still not be able to see the actual name of the employee. However, their company ID will still be displayed as part of the template. This is useful for keeping track of employees who may have started in different departments.
It is not necessary to have the employees change their ID when they move to a new position within the company. In fact, many managers report that the employees have no problem remembering the name of the ID that they used when they first joined the company. A personalized email can provide a link between the new employees and the employees that they are leaving behind.
Companies with a workforce of both MS employees and independent contractors will benefit from the ID feature. Employees that have begun to work for a company outside of Microsoft and are not registered with the company can use the ID feature to access workstations on the Microsoft system. As long as they can verify their status with Microsoft when they log in, they can continue to use the ID as they do with other company employees.
There are several other scenarios where an ID might be used. Forexample, employees who are already employed by the company can register their ID for access to Microsoft systems. This is particularly useful for individuals who use their ID to maintain accounts on websites that allow them to communicate with customers outside of Microsoft systems.
Microsoft ID management can save companies money and help to create better relationships with employees. Because the ID system is stored internally at Microsoft, the only information that is accessible is what is found on Microsoft systems. and the information is available to employees even if they leave the company.